Logistics & Inventory
TECHNICAL PRODUCTION AND LOGISTICS FOR EVENTS
Event logistics is an elementary technique since it refers to the set of tasks and actions that are linked to both the planning and the management of the means or resources that we will use to carry out an event. We ensure a good logistics management so that everything is ready on time thanks to the organization, efficiency and commitment of our team. Forget about deadlines and last minute deliveries, we take care of the inventory and every detail so that you can focus on generating the best experience for your attendees.
EVENT INVENTORY AND PLANNING: THE KEY TO SUCCESS
Thanks to our production department and our qualified warehouse staff, we plan each service in detail with the time and dedication it deserves, taking care of all the needs that arise so that the days of assembly, event and disassembly everything goes according to plan.
Audiovisual material, structures, carpentry and decoration material, furniture, graphic material, technicians, rigging assemblers, loading and unloading operators, assistants, carpenters, scenery assemblers, stands and other decorative elements, drivers, vehicles, generators, lifting machines, schedules, times, assembly, disassembly, reassembly, removal of material, breaks, allowances, accesses…
In the inventory for events it is necessary to implement all the steps and actions to coordinate each and every one of the elements necessary for the implementation of the project or service … both the human team, as well as the material equipment, transportation, etc.
The timing and organization of each task are essential for the development of each project, knowing how to manage the logistics schedules for events and avoid collapse in store, both equipment and time and personnel, is essential to carry out a good preparation of the event.
STAGES IN EVENT PLANNING AND LOGISTICS
In event planning and logistics there are 5 key stages that must be respected to ensure that the event goes perfectly. Below we will review what they are.
- One of the steps prior to the event is to plan all the actions that will be implemented throughout the project and the preparation of the material and human equipment necessary for the proper development of an event, taking into account characteristics such as the type of event, its duration or the place where it will be held.
- Assembly and arrangement of the equipment and materials to be used and the human team working during the event, key in event logistics.
- Execution and execution of the event, seeking to respect the time schedule for each routine.
- Dismantling of the equipment after the event.
- Evaluating the results is key in event logistics, compiling everything that has been done before, during and after the event. This establishes the degree of compliance with the objectives set and the efficiency of the event.
OUR AUDIOVISUAL MATERIAL AND OUR WAREHOUSES IN BARCELONA AND MALLORCA
We have a large stock of audiovisual equipment in Barcelona and Mallorca for event set-ups and we know the importance of the care and maintenance of this material. For this, we rely on professional figures that keep the strictest order and neatness in our warehouses.
There is something very certain in the production of a successful event, the result of an assembly is linked to the pampering and care that is provided to the audiovisual equipment, the trucks in loading and unloading and the order with which a montage is executed from minute 1.
Our image to the client has to be professional at all times, the image of our equipment, our wardrobe, etc.. All the elements that undoubtedly make up the OCTO brand image that we want to convey to our customers.
In the logistics for events, it is important to offer confidence and good organization from the moment they see us take the boxes off the truck, enter each room in an orderly and meticulous manner, distributing the equipment by zones and subdivisions by specialty, so that at the time of starting the assembly in an orderly manner, once the technical brief is finished, everything flows organically, without stumbling or distractions.
Our warehouse technicians ensure that the logistics for events and the schedules of our audiovisual material for events are always up to date. So that all the information is regulated and organized in an impeccable way and all the people involved in the production of each project are always up to date and aware of possible incidents.
WORKING SOFTWARES FOR EVENT LOGISTICS
We work with a system of bar codes for our material and we make inventories periodically, so that we always have available the audiovisual equipment we need for our events. It is important to have a good logistic organization for events of repair schedules and equipment start-up in order not to have surprises at the moment of preparing the materials for the next event.
At the end of an event, we always check all the material used before storing it, to ensure that it works properly and with the necessary set-up for the next service.
Our audiovisual material is always in good condition and arrives at the location of the event, so that our technicians do not have unforeseen events and can work comfortably offering the best service to our customers.